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Title VI Compliance

Notice of Compliance

It is the policy of the City of Sunny Isles Beach, under Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; Age Discrimination Act of 1975; Section 324 of the Federal-Aid Highway Act of 1973; Civil Rights Restoration Act of 1987; and related statutes and regulations, that no person shall on the basis of race, color, religion, ancestry, national origin, familial status, marital status, age, sex, gender identity, gender expression, sexual orientation, pregnancy, disability/handicap, or family or income status, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination or retaliation under any federally or non-federally funded program or activity administered by the City or its sub-recipients.

Title VI Coordinator 

The City of Sunny Isles Beach has established a Title VI Coordinator to investigate and seek to resolve any complaints regarding participation, benefit of, discrimination or retaliation under any of the City or its sub-recipients programs.

Hans Ottinot, City Attorney
City of Sunny Isles Beach Government Center, 4th Floor
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Sunny Isles Beach, FL 33160
Phone: 305-792-1766
Hearing Impaired: 305-792-1589

Title VI Grievance Procedure

Purpose

The City has established a discrimination complaint procedure and will take prompt and reasonable action to investigate and eliminate discrimination when found. Any person who believes that he or she has been subjected to discrimination based upon race, color, national origin, sex, religion, age disability of family status in any City program, service or activity may file a complaint with the City’s Title VI Coordinator:

Procedure

All submitted complaints should include:

  • Name, address and contact number of the person making the complaint;
  • Names, addresses and contact numbers of witnesses
  • Identify the basis for the allegation (i.e. race, color, national origin, sex, religion, age, disability or family status); and a description of the alleged discrimination with the date of the occurrence
  • Any other documentation that may provide an additional explanation or identification of the alleged violationNote: If the complaint cannot be submitted in writing, the complainant should contact the Title VI Coordinator for assistance.

All complaints shall be filed within 180 calendar days from the date of the alleged discrimination. The Title VI Coordinator will meet with the complainant within fifteen (15) calendar days after receipt of the complaint (or as is reasonably possible due to sufficient contact information provided by complainant and as complainant so desires to meet with the Title VI Coordinator), will respond to the complaint in writing within thirty (30) calendar days and will take reasonable steps to resolve the matter. The complainant may appeal the written response if it does not satisfactorily resolve the issue. Appeals must be submitted in writing, within fifteen (15) calendar days after receipt of written response from the City. Should the City be unable to satisfactorily resolve the complaint, the City will forward the complaint, along with a record of its disposition to the appropriate Florida Department of Transportation (FDOT) District Office.

The Title VI Coordinator has instantaneous access to the City’s Chief Executive Officer (the City Manager) and is not required to obtain management or other approval to discuss discrimination issues with the City Manager. However, should the complainant be unable or unwilling to complain to the City, the written complaint may be submitted directly to FDOT. FDOT serves as a statewide clearinghouse for Title VI purposes and will either assume jurisdiction over the complaint or forward it to the appropriate federal or state authority for continued processing:

Florida Department of Transportation
Equal Opportunity Office
Attn: Title VI Complaint Processing
605 Suwannee Street MS 65
Tallahassee, FL 32399

Title VI Grievance Form

Submit Online  (Fill out the grievance form online and submit instantly )

Download PDF  (This form will need to be filled out and submitted)

Retaliation

Retaliation is prohibited under Title VI of the Civil Rights Act of 1964 and related federal and state nondiscrimination authorities. It is the policy of the City that persons filing a grievance of discrimination should have the right to do so without interference, intimidation, coercion or fear of reprisal. Anyone who feels they have been subjected to retaliation should report such incident to the Title VI Coordinator.

ADA / 504 Posted Statement

Section 504 of the Rehabilitation Act of 1973 (Section 504), the Americans with Disabilities Act of 1990 (ADA) and related federal and state laws and regulations forbid discrimination against those who have disabilities. Furthermore, these laws require federal-aid recipients and other government entities to take affirmative steps to reasonably accommodate those with disabilities and ensure that their needs are equitably represented in the City’s transportation programs, activities and services.

The City will make every effort to ensure that its facilities, programs, services, and activities are accessible to those with disabilities. The City will also make every effort to ensure that its advisory committees, public involvement activities and all other programs, services and activities include representation by communities with disabilities and disability service groups.

The City encourages the public to report any facility, program, service or activity that appears inaccessible to those who are disabled. Furthermore, the City will provide reasonable accommodation to individuals with disabilities who wish to participate in public involvement events or who require special assistance to access facilities, programs, services or activities. Because providing reasonable accommodation may require outside assistance, organization or resources, the City asks that requests be made at least 14 calendar days prior to the need for accommodation.

Questions, concerns, comments, or requests for accommodation should be made to the City’s ADA Coordinator:

Stan Morris
Deputy City Manager, ADA Coordinator
18070 Collins Avenue
Sunny Isles Beach, FL 33160
smorris@sibfl.net
305-792-1807
Hearing Impaired: 305-792-1589

ADA Compliance

For information on the City’s compliance with the ADA.


Limited English Proficiency (LEP Guidance)

Title VI of the Civil Rights Acts of 1964, Executive Order 13166, and various directives from the US Department of Justice (DOJ) and US Department of Transportation (DOT) require federal-aid recipients to take reasonable steps to ensure meaningful access to programs, services and activities by those who do not speak English proficiently. To determine the extent to which LEP services are required and which languages, the law requires the analysis of four factors:

Four Factor Analysis

Using census data, the City has determined that LEP individuals speaking English less than well represent approximately 33.8% of the community. The City realizes that such statistical data can become outdated or inaccurate. Therefore, the City contacted local law enforcement to validate the proportion of LEP served by those entities. Spanish was reported to be the prevalent LEP language with an estimate of 25% eligible to be served.

  1. The City has received requests for translation or interpretation of its programs, services or activities into Spanish and Russian. In addition, City sponsored community outreach or public events are attended by LEP individuals. Thus, the City estimates its contact with LEP individuals to be high.
  2. The City believes that transportation is of critical importance to its public, as access to healthcare, emergency services, employment and other essentials would be difficult or impossible without reliable transportation systems. In that spirit, the City defines as essential any document that advises the public of how to access nondiscrimination and public involvement policies, as well as those that impact public safety, health and welfare and emergency services. A full list of translated documents is available on the City’s website or by contacting the City Title VI Coordinator.
  3. The City is fortunate to house within/near its jurisdiction one or more institutions of higher education which have extensive language resources. Additionally, the City employs a number of proficient Spanish and Russian speakers that are able to interpret and/or provide translation services.
  4. The City is fortunate to house within/near its jurisdiction or more institutions of higher education like Florida International University Biscayne Bay Campus which have extensive language resources. Further, the City maintains cordial relationships with faith-based and/ or community organizations that offer competent language services at low or no cost. Finally, the City employs a number of proficient Spanish and Russian speakers that are able to interpret and or provide translation services.

The analysis of these factors suggests that LEP services are required at this time. At a minimum, the City commits to:

  • Maintain a list of employees who competently speak the LEP language(s) and who are willing to provide translation and/or interpretation services.
  • Distribute this list to staff that regularly has contact with the public.
  • Provide public notification in the LEP language of the availability of language assistance, free of charge.

The City understands that its community characteristics change and that the four-factor analysis may reveal the need for more or varied LEP services in the future. As such, it will at least triennially examine its LEP plan to ensure that it remains reflective of the community’s needs. Persons requiring special language services should contact the Agency’s Title VI Coordinator.

Data Collection

FHWA regulations require federal-aid recipients to collect racial, ethnic and other similar demographic data on beneficiaries of or those affected by programs, services and activities, including transportation. The City accomplishes this through the use of census data, American Community Survey reports Environmental Screening Tools (EST), driver and ridership surveys, its community development department and other methods. From time to time, the City may find it necessary to request voluntary identification of certain racial, ethnic or other data from those who participate in City programs, services or activities. This information assists the City with improving service equity and ensuring effective outreach. Self-identification of personal data to the City will always be voluntary and anonymous. Moreover, the City will not release or otherwise use this data in any manner inconsistent with the FHWA regulations.

Resources

For additional information and resources regarding Title VI Issues please refer to the following resources:

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